Careers

The Mayor’s Fund for Los Angeles, founded in 2014, supports a better quality of life for Angelenos by driving transformative change. It is especially focused on emergency measures to prevent people from becoming homeless. The Fund builds collaboration with leaders and experts, cultivates our diversity, capitalizes on our creativity, and champions new ideas.

The Fund develops and supports programs that are time-specific and impact-oriented efforts by facilitating private resources. The Fund is built on the idea that building diverse, cross-sector partnerships help facilitate the most livable, safest and best-run big city in the world.

POSITION: Senior Coordinator
REPORTS TO: Director of Administration & Strategic Initiatives
LOCATION: The California Endowment, 1000 N. Alameda Street, Los Angeles, CA
Position is onsite

SUMMARY:

The Senior Coordinator of the Fund will be part of a small team instigating, developing, and coordinating programs to address the city’s most crucial needs and raising private sector and philanthropic funds to support them. The Senior Coordinator will support the administrative and executive assistant functions of the office, including scheduling and support for the CEO and other senior staff, and coordination of programs in partnership with the Director of Administration & Strategic Initiatives. This position will assist with financial and administrative filing systems, coordinate meeting logistics and scheduling and take meeting minutes as needed, as well as administering the Fund’s donor database and assisting with grant(s) management as needed. This position may also assist with the preparation of Fund communication efforts, both external and internal, including compiling meeting materials, quarterly newsletters, and data gathering for reports. Administrative duties include supporting office operations and processes and liaising with office vendors.

The Senior Coordinator should have excellent communication skills, both oral and written, be highly organized, detail-oriented, professional, and able to work with diverse personalities as well as feel comfortable with managing multiple projects simultaneously. This position is for someone looking for a dynamic, exciting work environment and has a passion for social justice and the City of Los Angeles. We look forward to finding the right candidate willing to grow with the role.

PRIMARY RESPONSIBILITIES:

Office Administration:

• Serve as the initial point of contact for inquiries with the Fund; manage general information email and phone lines.
• Regularly populate and manage database and tracking tools, including overseeing data entry, report management and analysis.
• Assist with processing of contracts, invoices and payments for both operations and programs as needed, including collecting and storing supporting documentation using the Bill.com platform.
• Assist with processing and related documentation of grant agreements, both for grants awarded to the Fund and for the Fund’s grantmaking efforts, including supporting grant pledge installments, reporting, and tracking metrics for outcomes.
• Support Fund communications which could include weekly internal reporting, external newsletters and donor correspondence, and the preparation of reporting and meeting materials for the Board of Directors.
• Coordinate scheduling of meetings for Fund President, Board of Directors, and Fund operations as needed.
• Assist with staff orientation and trainings. Coordinate staff meetings and related activities.
• Support for benefits administration of health, vision, dental, life, paid time off and retirement plans for Fund staff.

Contracts, Grants & Data Management

• Carry out coordination, configuration, and maintenance for donor database/CRM built on a Salesforce platform for tracking donor gifts and engagement as well as additional data for partners and stakeholders.
• Provide help with contract compliance for incoming revenue including review of all grant agreements and related documentation. Monitor all related reporting requirements, payment schedules and donor restrictions as noted.
• Assist grants administration processes including program-related grant agreements, independent service contracts and invoice processing as appropriate. Monitor all related reporting requirements, pay schedules, and grant terms.
• Assist with documentation of capital and tech equipment; technology platforms and related subscriptions including user management and troubleshooting as needed.

POSITION REQUIREMENTS:

• Mission-oriented with a positive attitude and belief in the potential of the City of LA.
• Minimum of 2-5 years of progressively responsible experience in philanthropy, nonprofit or government programs’ administration. Knowledge of working with community, nonprofit and governmental organizations.
• Demonstrated attention to detail in tracking, managing, and reporting data.
• Experience with budget administration helpful.
• Strong organizational skills, technically proficient with some or all systems including Microsoft Office, Salesforce, Outlook, et al.
• Experience with grants management systems helpful including Salesforce platforms.
• Skilled scheduling, office management and team coordinating activities.
• Excellent oral and written communication skills.
• Ability to manage multiple tasks, work independently and meet tight deadlines.

EDUCATION:

Bachelor’s Degree or equivalent preferred. Previous experience in grant writing/grant-making is a plus.

COMPENSATION:

This is a full-time position with starting salary of $75,000-$80,000 depending on experience. Also eligible for a full benefits package.

APPLICATION PROCESS:

Interested applicants should reply no later than June 8, 2023, via email with:

– Cover letter explaining their interest and qualifications.

– Resume that includes work and education experience to: Information@Mayorsfundla.org.

Please insert “MFLA Senior Coordinator” in the subject line of the email. Incomplete applications will not be considered/reviewed.